Recently, more and more organizations have started to view time-tracking software such as Controlio as not just optional – but essential. By taking a look at its features on www.controlio.net it is clear the role this type of software can play in capturing how time is spent and deriving data insights regarding work hours and employee productivity.

Unfortunately with so many options available nowadays, selecting the right software can be tricky. This quick guide will help distill the process into clear steps that will make it easier.

Step 1: Identify Your Needs

First and foremost, identify what your organization requires from a time-tracking software. Some important questions to ask are:

• Scale: How large is the organization? Some tools such as Toggl Track are best suited for freelancers, while others such as Controlio or Hubstaff are more versatile and can be used for much larger groups.
• Use cases: Is what is needed software that solely focuses on time-tracking, or are other features such as productivity analytics, project management, remote workforce management and cybersecurity also required?
• Integrations: Must the software integrate with other popular tools such as Asana, Quickbooks, Slack, Trello, and so on?

Step 2: Evaluate Key Features

Keep in mind that not all time-tracking software is created equal. When looking at various options, evaluate the key features that are available and contrast them with the requirements of your organization. Focus on areas that are important, such as:

• Ease of use: Intuitive interfaces, user-friendly tools, automated tracking or AI automation in other areas, and other features that will make the software easier to use.
• Reporting: In-depth reports that cover important areas such as work hour analytics, and are customizable. Different export options may also be useful.
• Security: Features that enhance security such as data encryption, role-based access, or compliance with GDPR regulations.
• Pricing: Models that are flexible and scalable tend to be ideal. Look for hidden costs such as high per-user fees, or charges for implementation, training, and support.

Look for time-tracking software that have the basic features that are required and avoid those that have many additional (but unnecessary) features that aren’t likely to be used.

Step 3: Compare and Contrast

Based on the needs and key features of various time-tracking software it should be possible to narrow down a list of suitable candidates. After that, take a bit of time to compare and contrast what they can do, and how much each will cost.

Be sure to compare the top time-tracking software such as Controlio, Time Doctor, Harvest, Clockify, Hubstaff, and Toggl Track. Rate each one based on how suitable it is, and what its strengths and weaknesses are in light of your requirements.

Step 4: Plan the Implementation

After choosing a software, the final step is to plan the implementation. This step is no-less important than all the others, as it could have a major impact on how beneficial time-tracking actually ends up being.

The goal should be to implement time-tracking in a way that gets employees onboard and willing to use it without causing any distrust or privacy concerns. Come up with a clear policy for time-tracking, define what data will be collected, and explain why it is necessary – while avoiding any type of tracking that is too invasive.

At the end of the day, choosing the right software is all about finding one that fits your needs and can be implemented without any friction. If you want you can start by taking a look at a time-tracking software such as Controlio that has a free trial so you can put it through its paces and see how suitable it is first hand.